Streamlining Overseas Staff Processing with HMRC
Working in travel often means having a number of staff members overseas. Whether they’re the friendly tour guides you meet on your adventures or the hardworking team behind the scenes, it's essential to stay compliant with HMRC regulations. This means reporting all staff and their work accurately.
What does this look like?
Handling this manual process can be quite time-consuming. It involves filling out forms on your system to log all the information regarding this overseas work, logging onto HMRC to manually log this information and waiting for HMRC to create a confirmation receipt of this, which is essential before sending your staff overseas. Given the potential number of overseas staff members, the labour costs for this task alone can be substantial. The slow processing speed and risk of human error in this process can significantly reduce staff productivity.
What if you could automate it?
Our new travel automation solutions can significantly streamline this process for you. We'll collaborate with you to create a customised Excel template with all the required data fields, and we can even generate extractions from your system to help fill in the blanks. You’ll access everything through a user-friendly web interface where you can easily manage your uploads, downloads, and pending forms. Once logged in, you will:
Upload your data, which is pushed through a S3 bucket and logged as pending
This is then pushed through our automation solution to input the job through HMRC
Once data is input, it will sit in the pending folder that you can access if needed
Once the output has been received, this is marked as completed and a PDF of the confirmation receipt is available for you to access through the web UI
We’ll set up two-step verification via an app to complete this process securely. To ensure everything runs smoothly, this solution is programmed to operate only during working hours, preventing any potential issues. For businesses with multiple staff working abroad, this is one of the top travel automation tools you could implement.
Conclusion
By streamlining this process, you reduce labour costs, free up your staff's time, and significantly boost productivity by allowing your team to focus on more important tasks. You will also receive confirmation receipts much faster, meaning your staff can get started with overseas work without unnecessary delay.